Library Assistant/ Genealogy
WILLARD LIBRARY JOB DESCRIPTION
JOB TITLE: LIBRARY ASSISTANT/ SPECIAL COLLECTIONS - GENEALOGY
REPORTS TO: SPECIAL COLLECTIONS LIBRARIAN
JOB LOCATION: SPECIAL COLLECTIONS/ SECOND FLOOR
EDUCATIONAL REQUIREMENTS: High School Diploma
JOB FUNCTION: Performs circulation, reference, interlibrary loan, and technical service functions related to the operations of the Special Collections Department.
JOB RESPONSIBILITIES: 100% clerical
- Conducts routine circulation tasks; checking-in and out, entering patron registrations, updating patron files, updating bibliographic files, and shelving returned material.
- Retains accurate statistics of circulation transactions.
- Assists other staff members with complex circulation transactions.
- Conducts troubleshooting of automated circulation system.
II. Patron Service
- Offers assistance to patrons.
- Assists Patrons with locating and using library resources and materials, and requesting interlibrary loan material.
- Provides extensive reference assistance to patrons in person, by telephone, or via email
- Retains accurate statistics of reference transactions.
- Retrieves archival materials when requested.
III. Technical Service
- Processes new Special Collections Department acquisitions.
- Conducts Special Collections Department simple material mending.
- Produces and distributes Special Collections Department publications, handouts, and fliers as directed by the Special Collections Librarian.
- Updates the Special Collections Department portion of the Willard Library website as needed.
- Conducts Special Collections interlibrary loan material notification, shipping, and material retrieval as necessary.
- Participates in the materials selection and de-selection process.
- Answers the departmental telephone in a courteous, professional manner and routes all incoming calls to the appropriate department or individual or takes and relays a message as required and/or requested.
- Assists the Special Collections Librarian and Archivist with and attends Special Collections and Archives Departments’ events and programs as necessary.
- Attends workshops, library meetings, and seminars as requested by the Special Collections Librarian.
- Recommends supply ordering to Special Collections Librarian.
- Performs other duties as required and other tasks as necessary.
EQUIPMENT: Computer and Peripherals, Telephone, Fax Machine, Photocopier, Microfilm Reader/Printer, Cash Register, and Calculator.
CRITICAL KNOWLEDGE: Written and Oral Communications, Outstanding Knowledge of Circulation Procedures, Database Searching, Computer Skills (PC Windows- based Software in Local Area Network Environment), Dewey Decimal Filing, Good Rapport with Patron and Colleagues, Ability to Shelve Any Given Library Material, and a Strong Public Service Attitude.
- Physical: Able to lift 25 lbs above head with arms fully extended; lift and correctly shelve 100% of Special Collections and Archival materials consistently; able to shelve materials on 0” – 90” high shelving, requiring the ability to bend, squat, reach above head, climb 2’ vertically, and balance on 11” diameter step stool; consistently read 10-point font from 24” away; ability to do any or all of the following as needed for up to 8 hours with no more than two 20 minute resting intervals and one 60 minute resting interval: sitting, standing, walking, using computer keyboard, mouse, and monitor, reading, and writing.
- Mental: Spoken and written English language comprehension at high school level; perform basic Boolean searching; able to arrange dewey decimal numbers in ascending order and correctly alphabetize; able to consistently follow at least 3 verbal or written instructions without cues or repetition.
- Verbal: English language delivery at high school level.
- Written: English language delivery at high school level.
NOTE: This is a 20 hours/week position. This may normally include weekends (Saturday and Sunday) and evenings.