Archivist

Full-Time

Willard Library is seeking an Archivist. This 40 hour per week full-time position is open until filled. The successful candidate for this position will be part of a team which maintains and preserves the oldest library Building in the State of Indiana, Willard Library.

 

JOB TITLE:  Archivist

COMPANY DESCRIPTION:  Willard Library is a public library famous for personal service and treasured special collections.  The library opened its doors in 1885 and is the oldest library building in the state of Indiana.  Located at the corner of Lloyd Expressway and First Avenue, you cannot miss our gracious Gothic-style building in the middle of a 3.5-acre park.  The library has a Children’s Services department, Adult Services department, an Archives department and a Genealogy and Local History department.  

JOB DESCRIPTION: This is a 40 hour per week full-time position.  The Archivist supervises and facilitates public access to archival material and to preserve and maintain archived material for the future use of library patrons.

The Archivist’s administrative and management duties include Library Department Management, Collection Development, Patron Service, Programming and Public Relations.  Relating to the Archives Department, the Archivist manages all services provided by the department; supervises, schedules, and evaluates department interns and volunteers; assists in the formulation of the annual material department budget; orders all department materials and office supplies within fiscal parameters; compiles monthly and annual reports; cooperates with other department supervisors to provide efficient library service; serves as managing supervisor for the Library as needed by the Director; and staffs the special collections public service desk as needed or requested.  The Archivist also participates in professional archivist groups; attends workshops and conferences; reads selected professional periodicals as a means toward personal professional growth and toward increasing awareness of Willard Library; and performs other duties as required and other tasks as necessary.

EDUCATIONAL REQUIREMENTS:  Bachelor’s Degree required.  Master of Science degree preferred in history or other equivalent area with historical experience/archives background.

CRITICAL KNOWLEDGE:  Supervisory Skills, Written and Oral Communication Skills, Archival Management Skills, Organizational Skills, Ability to Work Closely with Patrons, Have Self-Initiative, Computer Skills (PC Windows- based Software in Local Area Network Environment), and a Strong Public Service Attitude.

BENEFITS:  Our compensation rate for 2021 is $39,874.71 annually.  We offer health, dental, and vision insurance benefits and generous vacation and sick time benefits.

HOW TO CONTACT: Please click on About Us on the Home Page menu at www.willard.lib.in.us and then click on Employment.  There you will find a complete Job Description and also a link to our Employment Application.  Please send the completed application, a resume, and three professional references to the following address:

[email protected]

or mail to:

Willard Library
Attn: Kimberly Higgins
21 N. First Ave. 
Evansville, IN 47710

WILLARD LIBRARY JOB DESCRIPTION

JOB TITLE:  ARCHIVIST

REPORTS TO: LIBRARY DIRECTOR

JOB LOCATION: ARCHIVES

EDUCATIONAL REQUIREMENTS:  Bachelor’s Degree required.  Master of Science degree preferred in history or other equivalent area with historical experience/archives background.

JOB FUNCTION:  To supervise and facilitate public access to archival material and to preserve and maintain archived material for the future use of library patrons.

JOB RESPONSIBILITIES:  100% Administrative/ Management

JOB DUTIES:

  I.   Library Department Management

  1. Develops and recommends policies and procedures for the efficient and effective management of all functions of the Archives Department.
  1. Manages all services provided by the Archives Department; including circulation and reference services, information delivery, interlibrary loan, and material shelving.
  1. Supervises, schedules, and evaluates Archives Department interns and volunteers.
  1. Assists in the formulation of the annual material budget for the Archives Department.
  1. Orders all materials and office supplies for the Archives Department within fiscal parameters, and approves expenditures from the appropriate accounts.
  1. Compiles monthly and annual reports of the Archives Department.
  1. Cooperates with other Department Supervisors to provide efficient library service.
  1. Serves as Managing Supervisor for the Library as needed by the Director.
  1. Staffs the Special Collections public service desk as needed or as requested by the Director.
  1. Participates in professional archivist groups; attends workshops and conferences; reads selected professional periodicals as a means toward personal professional growth and toward increasing awareness of Willard Library's special needs and unique place within the library community.
  1. Performs other duties as required and other tasks as necessary.

II. Collection Development

  1. Conducts collection development for all Archives Department holdings in accordance with Willard Library=s Collection Development Policy; selects and acquires appropriate materials for the archives; determines ideal medium for material retention and maintains archived material within that medium; de-selects materials as necessary.
  1. Responds to patron requests, suggestions, and complaints concerning the Archives.

III. Patron Service

  1. Offers assistance to patrons.
  1. Provides extensive reference assistance to patrons requiring archived materials access in person, by telephone, or through email.
  1. Retains accurate statistics of reference transactions.
  1. Assists other staff members with complex reference transactions involving archival materials.

IV. Programming and Public Relations

  1. Develops and implements library programs pertaining to local history.
  1. Promotes such programs to the public through the media, Willard website, inhouse advertising, and direct mail as needed.
  1. Acquires supplies and equipment needed for programs.
  1. Participates in community organizations and projects, particularly when such participation will tend to increase community awareness of Willard Library's existence, programs, and services.
  1. Speaks to civic groups and organizations to enhance Willard Library’s profile in the community.

EQUIPMENT:  Computer and Peripherals, Photo Scanner, Telephone, Fax Machine, Photocopier, Microfilm Reader/Printer, Cash Register, Typewriter, and Calculator.

CRITICAL KNOWLEDGE:  Supervisory Skills, Written and Oral Communication Skills, Archival Management Skills, Organizational Skills, Ability to Work Closely with Patrons, Have Self-Initiative, Computer Skills (PC Windows- based Software in Local Area Network Environment), and a Strong Public Service Attitude.

CRITICAL SKILLS:

  1. Physical:  Able to lift 25 lbs. above head with arms fully extended; lift and correctly shelve 100% of Archives and Special Collections Department materials consistently; able to shelve materials, including file boxes on 0” – 90” high shelving, requiring the ability to bend, squat, reach above head, climb 2’ vertically, and balance on 11” diameter step stool; consistently read 10-point font from 24” away; have valid Indiana driver’s license and reliable, personally owned vehicle; ability to do any or all of the following as needed for up to 8 hours with no more than two 20 minute resting intervals and one 60 minute resting interval: sitting, standing, walking, using computer keyboard, reading, writing.
  1. Mental:  Spoken and written English language comprehension at college level; perform basic algebra including advanced knowledge of Boolean logic and searching; able to arrange Dewey decimal numbers in ascending order and correctly alphabetize; able to consistently follow and deliver at least 5 verbal or written instructions without cues or repetition.
  1. Verbal:  English language delivery at college level.
  1. Written:  English language delivery at college level

NOTE:  This is a 40+ hours/week salaried position.  This may normally include weekends (Saturday and Sunday) and evenings.

How to Apply:

Please complete the application (by downloading application below), provide a resume, and three professional references to the following address:

[email protected]

or mail to:

Willard Library
21 N. First Ave.
Evansville, IN 47710

You may also bring your resume and 3 professional references to the front desk on the main floor. If you come in person, please request at the desk a formal application to be completed and attached to your resume or complete and bring the application available by download (below). No phone calls, please.
 

 


Download Job Application

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